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In this video you will see how you can create schedules to run your tenant’s workflows using SPARK Workflow for Office 365. Using this great feature you will be able to run your site's and your list item's workflows on a specific date and time for one time, multiple periods or unlimited recurring periods. the user will be able to stop the schedule or delete it through SPARK Workflow scheduler management page.
In this video, you will see how you can customize the default SPARK Workflow task from using SPARK Forms Builder in a few minutes. You can remove and add controls from the tasks list to the task from, redesign it, set validation and action rules, control how the outcomes would display to users and even create a multi-lingual form interfaces that will display to the based on his/her preferred browser or user profile language. There is no limits for what you can do in the task form, and this will provide a very rich experience to your SharePoint users in a way you did not think it is even possible.
In this video, you will see how you can use SPARK Workflow conditional start feature in order to run workflows based on complex condition rules. The workflow will start automatically when creating or updating a list item if the conditions are met. SPARK Workflow provides a Condition Builder tool to make building combined and complex conditions an easy task to do without the need to write a single line of code.
In this video, you will see how you can use SPARK Document Generation advanced features to generate documents through workflow. This video will focus on how to create a workflow variable of type collection, fill it with query result values of a “CAML Query” activity and merge these values as a list in the generated document body. The list can be represented as a general list of values, a list with bullets or a numbering list. In addition, you will see how you can merge HTML code into a word document by using the HTML Section feature in the Document Generation activity. This feature will enable you to create an HTML part with dynamic data and merge it with the generated document.
In this video, you will see how you can save parts of the workflow as snippets and use these snippets in other workflow easily by dragging and dropping them at the desired place, within the workflow structure, and how to use the “Activities Set” activity node to import snippets into its structure.
In addition, you will see how you can use ready-made templates in SPARK Workflow and how you can save your own templates and categorize them the way you want, in order to use them on other lists or sites within the site collection.
The LazyApproval feature of SPARK Workflow enables taking decision/action for assigned tasks such as approvals or rejections, when the user replies to the notification email by clicking on the respond email link generated by the feature in the email body. The link generates a reply email’s subject, which is recognized and interpreted by the system and affect that particular task in the workflow. In this video you will see how to configure and enable SPARK Workflow LAzyApproval feature on your farm, and how users will be able to respond to their assigned tasks without the need to login to the system and from any mobile device.
In this video you will see how you can automate documents generation through SPARK Document Generation Workflow Activity and SPARK Document Tagger (Office add-in). You can generate Microsoft Word, Excel, PowerPoint and PDF documents easily without the need to write any line of code. SPARK Document Tagger along with SPARK Workflow Document generation activity enable you to merge SharePoint lists/libraries properties with the generated documents, also you can query the site lists to pull up a specific collection of data and represent these data as tables in the documents, you can add images to the generated documents as well.
In this video you will see how you can attach files to emails sent through your workflow using Notification, Request Review, Request Approval and Custom Request activities, Also you'll see how you can attach files to a list item and copy its attachments to a destination document library, without the need to write any line of code using SPARK Workflow.
In this video you will see how you can create a scheduled site backup using SPARK Workflow PowerShell activity. The PowerShell activity allows the user to execute PowerShell scripts in workflows and gain a massive power within your workflow to do unlimited actions that you never thought you could do with workflows.
In this video you will see how you can add SPARK Workflow Tasks Dashboard to you SharePoint pages. The SPARK Tasks Dashboard Web Part is used to display a list of pending workflow tasks from the current site as follows:
1. Displays only pending workflow tasks that have been assigned to the user currently logged in.
2. Displays all pending workflow tasks of all users to a user currently logged in and who is a member of a specific group.
3. Displays all pending workflow tasks of all users to a user currently logged in.
4. Displays all pending workflow tasks based on the organization hierarchy.
You can sort the web part output ascending or descending by clicking on any column header. In addition, you can filter the result using Filter option. the web part has also visual indicators in order to warn the user about overdue tasks, the red color indicates that the pending task is overdue while the green color indicates that the pending task is not overdue.
In this video you will see how you can create a Schedule to run your workflows using SPARK Workflow. Using this great feature you will be able to run your Site workflows and your list item workflows on a specific data and time for one time or create a recurring schedule to always run these workflows in a specific date time period. the user will be to stop the scheduler timer job or delete it entirely through SPARK Workflow scheduler management page.
In this video you will see how you can create a workflow initiation (Startup) form for SPARK Workflows, simply and easily in 2 minutes, and how you can transfer users’ inputs to workflow variables and have them evaluated in the different workflow activities. You will also see how you can create the initiation form using SPARK Forms Builder in order to create a more customized form having complex rules to provide advanced solution for the system users.
In this video you will see how you can integrate SharePoint with external LoB through web services (SOAP / REST) using SPARK Workflow. You will be able to call any kind of web service directly in a few seconds, store the retrieved data as JSON or XML text format in workflow variables and use them with other workflow activities.
In this video you will see how you can integrate your SharePoint workflow with LDAP (Active Directory/Domain Controller) using SPARK Workflow. you will be able to execute LDAP queries directly in a few seconds, store the retrieved data in workflow variables and use them with other workflow activities.
In this video you will see how you can integrate your SharePoint workflow with external databases (MS SQL / Oracle) using SPARK Workflow. you will be able to retrieve or execute SQL queries, commands and procedures directly in a few seconds, store the retrieved data in workflow variables and use them with other workflow activities.
In this video you will see how you can integrate your SharePoint workflow with your SharePoint user profile services using SPARK Workflow. you will be able to get or set user/s profile properties data directly in a few seconds, store the retrieved data in workflow variables and use them on other workflow activities.
In this video you will see how you can manage your SharePoint groups using SPARK Workflow. you will be able to create new groups, add or remove members to/form these groups, and even delete groups from sites using "Groups Settings" Activity. you will see how easy it is to do that in few seconds and empower your system's users using this great feature.
In this video you will see how to configure your activity to escalate a pending task automatically to his manager if the "assigned to" user didn't respond to this task in a timely fashion. Also you will see how you can remind users about their pending tasks after a specific time in order to assure that all users will respond to their tasks within a reasonable time frame.
In this video you will see how can build a simple workflow to create new word document file form a word template in a document library, how to update its fields, how to copy this file from a document library to another document library, move it from the source document library to another library, and how to delete this file; simply without writing any code, just drag and drop activities to your workflow canvas, configure them they the way you want and publish the workflow, you could create a very complex workflow structure in few minutes. In this video you will also see how you could set permissions to the newly created file to prevent or grant access to this file.
This video will show you how you can create an automated delegation instances for your workflow tasks using SPARK Workflow "My Tasks Delegation" feature. this feature is very important for users and employees when they have to be absent from work because of a vacation or travel, once the user creates a delegation instance, all tasks which will be assigned to him in the future will be automatically delegated to another user within the absent period specified in the instance, the user can specify if this delegation will be applied "Globally" on the entire farm or on a site level for tasks been assigned from within this site, or even on a list level, the user will be able to create multiple instances to delegate tasks to different uses. The Site Administrator can create a delegation instance from any user to any user in case the user is unable to do it by himself. The Video will also show you a new great feature "Central Tasks Management" which allows Site's administrators to delegate or complete tasks on behalf of users in case they have many workflows stuck on a certain user account and that user is unable to access his account for any reason, administrators will be able to do a bulk delegations or complete an entire group of tasks with a click.